Book Allowance

RWJMS GME Office:

Maximum reimbursement is $450.00

Deadline date for submission of book allowance authorization form to program director: December 1st.

Deadline date for submission of spreadsheets from program office to GME office: December 15th.

“Book Allowance Authorization Form” (see example) to be utilized as follows:

1. Resident/Fellow will complete Book Allowance Authorization Form and submit to the Program Director for approval no later than December 1 st.
2. Program Director will review receipts and approve/disapprove expense.
   
   DISAPPROVED Requests will be returned without any further action
   
   APPROVED Requests will be processed as follows:
3. Form with original receipts will be kept on file in the Program office.
4. Program office will log information into database; maintain copy for file.
5. Program office will create an EXCEL spreadsheet that includes legal names (last, then first), employee ID numbers ("A#"), account index (account number from which the resident's salary is paid), home addresses and amount to be reimbursed (maximum reimbursement is $450)
6. The EXCEL spreadsheet must be signed by the Program Director and forwarded to the GME Office by December 15 th. (It may be faxed to 723/235-3384)
7. The GME Office will prepare a master list to be sent to Accounts Payable to issue reimbursement checks.
8. Checks to be returned to GME to photocopy and distribute to program office.
9. Program office to log receipt of check and distribution date before distributing to resident.

Download Book Allowance Authorization Form

Revised 07/10/08